How many HR people you have per hundred employees. The answer depends entirely on what you count as HR, so this asks you to say. Every number on this page is calculated in your browser and never leaves your device.
This ratio is only comparable to itself, and only if the scope stays recorded quarter after quarter. The HRAnalyst™ Workbook is a printable tracker for every calculator on this site, with the formula, the recommended cadence and space for four quarters. Join the list and we will send it, along with new calculators and workforce analytics as they publish.
Formula used
HR Per 100 Employees = (HR FTE ÷ Total Headcount) × 100
Employees Per HR Person = Total Headcount ÷ HR FTE
The two lines are the same relationship read in opposite directions. HR FTE of zero has no ratio, so the calculator asks you to correct that rather than dividing by it. The scope checklist changes nothing in the arithmetic. It exists because the arithmetic is trivial and the definition is the part that decides whether two numbers can be compared at all.
There is no published federal benchmark for this ratio, and the widely quoted figures come from paid surveys whose scope definitions are rarely stated. A team that runs payroll and recruiting in house will always look heavier than one that outsources both, and neither is better staffed.
The scope you ticked above is the number's definition. Record it alongside the ratio, or a year from now you will compare two figures that were never measuring the same thing.
If the source does not say what it counted as HR, the comparison is not a comparison. Ask what was in the numerator before you treat any published ratio as a standard to hit.
When part of the HR team is part time, counting bodies instead of capacity inflates the numerator and makes the function look larger than it is. Convert the HR team to FTE first, then run the ratio.
Work that has been handed to a vendor still gets done, it just stops appearing in your HR count. Leaving that out of the scope note makes a lean ratio look like efficiency when it is a sourcing decision.
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